PROCEDURE FOR HOSTING A CALGA TOURNAMENT

Refer to rule numbers 3 and 4 and “SPECIAL RULES OF PLAY ” IN CALGA MANUAL to determine playing field.

The host club must prepare an invoice for cart fees and tips for the CALGA Treasurer. A check will be mailed to the host club for the agreed amount once the CALGA Treasurer confirms the total of the invoice.

ENTRY SHEETS AND CHECKS:

The CALGA Rep. from each club will mail two (2) copies of an alphabetized entry list of players with USGA handicap index and other pertinent information. See #10 for entry sheet disbursement.
A check (or checks) for entry and cart fee will be included.
Determine that the check/checks match the number of entries.
Determine that the handicap is correct for your course slope and rating.
(See handicap table in the CALGA manual.)
If you do not receive any entries from a club, call them to make sure their entries are not en route.
There are no refunds for cancellations once the checks have been mailed to the host club.
Endorse checks “deposit only”.
Prepare a list of all players by handicap, starting with the lowest handicap. This will be used for flight sheets, pairings, and scorecards.

2. FLIGHT SHEETS

See sample flight sheet in CALGA manual.
The host pro may volunteer to prepare flight sheets
Determine flights by listing players by handicap starting with the lowest handicaps.
72 players                             6 flights
84 players                             7 flights
96 players                             8 flights
108 players                           9 flights
120 players                           10 flights
Each flight should have approximately 12 players.
Designate flights by number, such as FLIGHT1, FLIGHT 2, FLIGHT 3, etc.
Players with like handicaps MUST stay in the same flight, DO NOT SPLIT, regardless of number in flight.
The flight sheet lists the alphabetized names (last name first), club, handicap, gross score and net score.
All cancellations, no shows, and withdrawal’s must be posted on the flight sheets prior to the end of the tournament.
At the bottom of the 1ST FLIGHT sheet, print:             Field Low Gross
                                                                                                Field Low Net

On the bottom of ALL flight sheets, print:                     1st Low Gross
                                                                                                1st Low Net
                                                                                                2nd Low Gross
                                                                                                2nd Low Net
                                                                                                3rd Low Net
Leave space on bottom of the flight sheets to list winners. Leave enough room to list any ties.

3. PAIRINGS SHEETS
See sample in the CALGA manual on how to make hole assignments.
Pairings should be put together by the rep. not the pro.
If possible, do not pair players from the same club.
Use the CALGA methodology (wheel) for pairing’s. The wheel system helps speed up play.
Pair foursomes/threesomes by handicap and flight if possible. If necessary, a player may be paired to play with a player having a different handicap and not in the same flight.
Print five (5) copies of the pairing sheet. Post two (2) copies in convenient areas for players to view. One (1) copy to the pro shop, one (1) copy to the bag boys, one (1) copy to the host club CALGA Rep.

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4. SCORECARDS

See sample scorecard in the CALGA manual.
The host pro may volunteer to print the scorecards.
A scorecard is generated for each player that has entered the tournament, including any player that has cancelled. The card will include the players’ name, club, handicap, flight number and tee assignment. Scorecards are placed on the players’ golf cart on the day of the tournament. The cards of cancelled or withdrawn players are so noted on the card and filed with all scorecards after the tournament.

5. BAG TAGS:
These are passed out to players at the club entrance and list their name and starting hole.

6.             CART SIGNS:
        See sample in the CALGA manual.
        The host pro may volunteer to prepare the cart signs.
Display on the front of golf cart, players’ names according to pairings, and tee assignment.
Local rules sheets are put on the carts with the scorecards.

7.             SCORECARD CHECKING:
The host club CALGA rep. will assign a committee of 3 to 4 people to verify scorecards after the tournament. This committee may also help with posting scores on flight sheets.
A table in front of the scoreboard will be provided for the scorecard checkers.   1 or 2 boxes must be provided for players to place their scorecards after the tournament.   A shoebox, or the like will work.
The cards must be signed, attested, and the addition verified. There should be a gross and a net score listed. As the cards are checked, a red line is marked below the score to show the card is ready to be posted.   Do not impair the reading of scores on individual holes. Place the checked scorecards in an appropriate place for the scoring people to post on flight sheets. Scorecard checkers will make any corrections of total score. It is not necessary to consult a player on corrections concerning total score. The player is responsible for the correctness of the score recorded for each hole. Mark the correction to the side and circle in red. Any other corrections are to be brought to the attention of the host club CALGA Rep. and may be reviewed with the CALGA President and host club Pro.

8. POSTING SCORES ON FLIGHT SHEETS: Hang flight sheets at eye level for easier scoring.
Place flight sheets on scoreboard in order of lowest to highest flight, i.e. FLIGHT 1, FLIGHT 2, FLIGHT 3, etc.
A committee formed by the host club may post scores, and/or the host club pro. and/or a CALGA scoring committee. It is important to post scores as accurately and efficiently as possible regardless of who is posting. Post scores with a black marker. It is not necessary to use different colored pens. A player may only win one prize and all ties win equally. Post each player’s gross and net score. Once all of the players scores are posted determine the FIELD LOW GROSS, highlight that player and list her name and club at the bottom of the 1st flight sheet. Determine the FIELD LOW NET, highlight that player and list her name and club at the bottom of the 1st flight sheet. Determine each flight’s winners in this order, (highlight as you determine the winner). 1st low Gross, 1st low Net, 2nd low gross, 2nd low net, 3rd low net. List each winner at the bottom of their respective flight sheet.
Once the scorecards are posted they are returned to the scorecard checkers to be filed alphabetically by club, then by name (last name first). All scorecards must be accounted for, including no shows, cancellations and withdrawals’.

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9. RESOLUTION OF GRIEVANCES:
All scoring disputes are to be settled by the host pro, CALGA President and host Rep. in accordance with USGA rules.

POST TOURNAMENT:

Score cards in alphabetical order by club then last name and one entry sheet go to the CALGA handicap chairperson.
Checks and one entry sheet go to the CALGA treasurer.
Flight sheets go to the CALGA secretary.
The CALGA secretary will advise the host rep how many golf balls are needed for the winners. The CALGA rep will purchase reasonably priced white golf balls from her club pro. The invoice for the golf balls is mailed to the CALGA treasurer. The host club CALGA rep will bag the golf balls and label accordingly and take to the next CALGA tournament for disbursement to CALGA club reps.

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Revised 12/10/2008